Used inventory
128
units
LotHQ Used Vehicle Performance Review
ILLUSTRATIVE SAMPLE DATASample Dealership · Example Month / 2026
USED VEHICLEPERFORMANCEREVIEW.PERFORMANCE REVIEW.
LotHQ analyzes everything. LotHQ reports the exceptions. This is an illustrative management brief; financial values are sample estimates only.
Used Vehicle Department Snapshot
The operating baseline.
Inventory investment
$5.7M
sample capital in use
Average days in stock
43
days
60+ day inventory
19
units / estimated $810K investment
Average reconditioning investment
$1,840
sample estimate per unit
Time to front line
4.8
days
Merchandising complete
82%
of inventory
30-day retail sales
11
units sold
Executive Findings
What needs management attention now.
01
Aging exposure is increasing
Nineteen units represent an estimated $810K of inventory investment beyond 60 days. The next review needs a unit-by-unit retain, reprice or exit decision.
02
Reconditioning is delaying retail readiness
Nine vehicles are beyond the target front-line timeline. They are consuming market time before the dealership has given them a complete retail opportunity.
03
Pricing exceptions sit inside aged inventory
Eight units over 45 days remain materially above market. The priority is not a blanket reduction, but a deliberate review of price, presentation and engagement together.
04
Retail readiness needs attention
Twenty-three listings have coverage, quality or description gaps. Twelve complete listings also show potential cosmetic presentation concerns that require physical review.
05
Inventory mix needs a tighter buy plan
Late-model three-row SUVs are overrepresented while the store is short of faster-turning compact utilities in its current price bands.
Priority Board
The next decisions, owners and checks.
High
Exposure / scope19 units / estimated $810K inventory investment
60+ day inventory
Recommended action
Complete individual retain, reprice or exit review. Confirm the action beside every unit.
Owner
Used Vehicle Manager
Due / next check
Example date · next weekly review
High
Exposure / scope9 vehicles beyond target front-line timeline
Reconditioning delays
Recommended action
Review active bottlenecks, assign resolution dates and confirm front-line commitments.
Owner
Used Vehicle Manager / Fixed Operations
Due / next check
Example date · 72-hour check
High
Exposure / scope23 listing gaps / 12 potential physical reviews
Merchandising readiness
Recommended action
Complete coverage and description standards. Assign physical review for potential cosmetic presentation concerns before the next retail review.
Owner
Merchandising / Used Vehicle Team
Due / next check
Example date · listing audit
Review
Exposure / scope8 aged price exceptions / SUV concentration
Mix and market position
Recommended action
Pause incremental buying in overstocked segments and update the acquisition target list.
Owner
Used Vehicle Manager
Due / next check
Example date · acquisition meeting
Department-Level Analysis
Context for the Priority Board.
Aging & capital
19 units exceed 60 days, representing an estimated $810K of inventory investment.
Use the Priority Board for retain, reprice or exit decisions.
Reconditioning
Nine vehicles remain beyond the target front-line timeline, including three awaiting parts approval.
Assign a blocker, owner and completion date.
Pricing & mix
Eight aged price exceptions sit alongside deep three-row SUV supply.
Review price and pause incremental buys in overstocked segments.
Retail readiness
23 listings have coverage or description gaps; 12 potential cosmetic concerns require physical review.
Complete the listing standard and confirm physical review before the next retail review.
Selected Vehicle-Level Exceptions
The units requiring a management decision.
2022 Ford F-150 XLT
Stock U1847 • 71 days in inventory
Days in inventory
71 days
Market position
104%
Reconditioning investment
$2,430 estimated
Photos
12
Why it's flagged
- Aging: 71 days in inventory.
- Pricing: positioned at 104% of market.
- Merchandising: only 12 photos with interior and cargo coverage incomplete.
Recommended action
Complete merchandising, review market position, monitor response, then reassess retain, reprice or exit at the next management review.
Owner
Used Vehicle Manager
Review
Example date · weekly review
2021 Jeep Grand Cherokee Limited
Stock U2216 • 11 days in inventory
Days in inventory
11 days
Reconditioning investment
$3,180 estimated
Front line
Not ready
Blocker
Parts approval
Why it's flagged
- Reconditioning: significant work is approved but the vehicle is still not front-line ready.
- Process: parts approval is holding the completion path.
- Capital: the unit is consuming selling time before it has a retail opportunity.
Recommended action
Confirm the parts timeline, assign an accountable completion date and recheck the unit before the next reconditioning meeting.
Owner
Used Vehicle Manager / Fixed Operations
Review
Example date · 72-hour check
2023 Toyota Highlander XLE
Stock U2254 • 38 days in inventory
Days in inventory
38 days
Photo coverage
9 of 32 expected
Listing
Incomplete
Physical review
Required
Why it's flagged
- Photo coverage: 9 of 32 expected; interior, cargo and detail coverage is incomplete.
- Description: equipment and value callouts are incomplete.
Recommended action
View the detailed merchandising audit below, then complete the listing standard before evaluating price response.
Owner
Merchandising / Used Vehicle Team
Review
Example date · listing audit
2023 Chevrolet Equinox LT
Stock U2172 • 72 days in inventory
Days in inventory
72 days
Shopper engagement
High VDP activity
Lead activity
9 customers actively worked
Appointments
3 · Retail sales: 0
Why it's flagged
- Interest and active customer engagement are present, but there has been no retail conversion.
- This observed pattern does not indicate a simple lack-of-demand issue and requires management review.
Recommended management review
Review lead history, lost reasons, recurring customer objections, vehicle condition, merchandising and current pricing to identify the conversion barrier.
Owner
Used Vehicle Manager
Review
Example date · next weekly review
Merchandising & Photo Audit
Listing readiness, made actionable.
Illustrative Aging Inventory Description Intelligence connects age, listing quality and a vehicle-specific next move. It does not represent automated copy generation.
Sample description-intelligence review
2022 Ford Explorer Limited · Stock U1847 · 83 days in inventory
Finding
Weak differentiation
The listing relies on generic language and does not explain why this Explorer deserves attention.
Description action
Refresh the story
Lead with relevant equipment, condition, value positioning and ownership benefits.
Listing action
Complete coverage
Update photos and make key equipment easier for a shopper to understand.
Recommended management action
Refresh the listing around the vehicle's equipment, condition, value positioning and ownership benefits.
Complete the vehicle-specific description, update the photo set and verify key-equipment coverage. Reassess listing response at the next aging review.
Lead-to-Inventory Intelligence
Historical demand, framed as the next inventory decision.
Illustrative sample output from a capability LotHQ is building into the platform and service. It is designed to support management review, not automatic matching or sourcing.
Illustrative F-150 XLT demand signal
Customer demand can inform a stronger next move.
Historical demand
18 shoppers
Illustrative historical interest in F-150 XLT inventory.
Current inventory
2 units
Potential matching retail opportunities currently in stock.
Unsold opportunities
6
Potential customer conversations for management review.
Suggested action
Review selected customer opportunities around the available units and use the demand signal as one input when evaluating an incoming trade or a potential F-150 XLT acquisition.
Action Follow-Through
What happened since the last review.
Complete
Stock U1847 merchandising corrected
Owner: Merchandising
Listing updated. Monitoring engagement at the next review.
Complete
Stock U2091 price repositioned
Owner: Used Vehicle Manager
Illustrative response tracked in the following GM Briefing.
Overdue
Reconditioning process review
Owner: Used Vehicle Manager / Fixed Operations
Due: Example date. Resolution date still required.
Monitoring
60+ day inventory
Previous: 19 units · Current: 14 units
Continue individual exit, reprice or retain reviews.
What this demonstrates
Less dashboard. More direction.
A LotHQ Used Vehicle Performance Review connects the whole operation, management priorities, vehicle-level exceptions and follow-through. All data above is illustrative sample data; financial values are estimates for demonstration only.